DEFINITIONS: “Organizers” shall mean the Vermilion Agricultural Society and the Trade Fair Committee together with their agents or assigns. “Trade Fair Managers” shall mean those persons assigned by the Trade Fair Committee from time to time to be in charge of the conduct of the Trade Fair. HOURS: Exhibits must remain intact throughout the Trade Fair hours of operation. Exhibitors shall allow a reasonable time before and after Trade Fair hours of operation to set up and take down their displays. No exhibitor shall be allowed to remove his or her display before 8:00 p.m. Saturday, July 27th. All displays must be removed from the Trade Fair the evening of Saturday, July 27th. Vehicles will not be allowed access to remove displays from the Fair Grounds until after 8:00 p.m. Saturday. There will be no access to the Trade Fair areas for the set-up of displays the morning of Thursday, July 25th. CONDITIONS: 1. Payment in Advance. No space will be reserved to exhibitor until booth rental has been paid in full. 2. Trade Fair Committee retains the right to refuse, in their absolute discretion any application. 3. No cancellations or refunds. MESSAGE CENTRE: A telephone will be available for emergencies at the Vermilion Agricultural Society office. LIABILITY INSURANCE (READ CAREFULLY): The Organizers shall not be responsible for loss or damage to displays or property of the exhibitor arising from any cause whatsoever, nor for any other claims or liabilities which may arise as a result of the granting of this agreement. The Organizers shall not be responsible for personal injury caused to the Exhibitor, his agents or employees while they are in the Trade Fair area or arising from their participation in the Trade Fair. The Exhibitor agrees to indemnify the Organizers for any and all loss suffered by him or by any member of the public by reason of the negligence of the exhibitor, his agents or employees. Exhibitors are advised to contact their own insurer to arrange appropriate insurance coverage. DISPLAY SET UP: Exhibitors shall erect their own exhibits using the services of their own employees and equipment. All display materials, including prefabricated booths, must be pre-fitted and ready for installation before they are brought to the Trade Fair. HEIGHT LIMITATION FOR DISPLAYS: There is no limitation on the height of equipment on display, provided such equipment is self-supporting and free standing. Racks and display shelves must not exceed 8 feet in height. Exhibitors are advised to exercise care so that their displays do not unduly obstruct visibility (4 ft. maximum height). Suspended signs will not be allowed in the building. PRIZES / GIVEAWAYS: Exhibitors are encouraged to display rather than sell items. However, selling and Trade show Specials will be allowed Any prizes that are awarded to the public, must comply with all legal requirements, which shall be the sole responsibility of the Exhibitor. ASSIGNMENT OF SPACE: Assignment of booth locations will be made at the sole discretion of the Trade Fair Managers. PREFABRICATED BOOTHS: An Exhibitor planning to use a prefabricated display should ensure that: 1. An allowance of one inch is made on each side of the display to allow for the thickness of standard dividers. If lengths exceed 9’ 10”, 19’ 10” etc. notify the Ag Society Office so that special arrangements can be made. 2. Projection of sidewalls must be limited to a maximum of half the depth of the Exhibitors booth, (i.e. 4 feet) to allow 50% visibility at the side of the exhibit at eye level (4 feet). 3. All sides and surfaces of exhibits (booths and signs), which are exposed must be properly furnished and decorated. APPROVAL OF ELECTRICAL EQUIPMENT: The Alberta Electrical Safety Code requires that all electrical equipment be approved by the Canadian Standards Association before it may be lawfully advertised, displayed, offered for sale, or otherwise disposed of or used in the province, it is the responsibility of the exhibitor to ensure That all electrical equipment in on or about his/her booth compiles with the above. This INCLUDES ELECTRICAL MERCHANDISE AS WELL AS LIGHTING & DISPLAY EQUIPMENT. If the regulations are not complied with, the equipment may be refused connection and/or be ordered removed from the display. If in doubt please contact the Ag Society Office (phone 853-4108). THE OFFICIAL ELECTRICAL CON¬TRACTOR IS OBLIGATED TD REFUSE CONNECTIONS WHERE THE EXHIBITOR’S ELECTRICAL WIRING METHOD CONSTITUTES A CODE VIOLATION. Extension cords must be of the three-prong type and must contain wires of the proper size to carry the load. Cube taps or cube tap extension cords are not permitted, If additional and special electrical installations are required, (i.e. extra outlets, 220 volts, etc.) please contact the Ag Society Office. (Extra charge for this service). DISPLAY RULES AND RESTRICTIONS 1. Trade Show Managers may refuse entry to or required to leave (without refund) any visitor, Exhibitor, or person who, in the opinion of the Trade Show Managers is unfit, intoxicated or is in any way interfering with the smooth operation of the show, the set-up on or dismantling thereof. 2. Booths must be staffed during all show hours. 3. Display, demonstration and distribution of promotional material are not permitted outside the Exhibitor’s booth. 4. Sound or audio/video equipment must be subdued sufficiently to not cause a nuisance to other exhibitors. 5. Gasoline engines may not operate during show hours. Fuel tanks may not be more than half full. (Because of the danger of expansion). 6. Exhibitors showing equipment in operating condition must ensure the safety of show visitors, their operators and Exhibit personnel. All belt chain drive units must be covered. All equipment involving welding or cutting of metal, wood or plastic must be provided with safety shields. Waste materials, cuttings and shavings must be placed in bins and their removals are The Exhibitors responsibility. 7. Mechanized conveyances, (ex. Scooters, bicycles) will not be allowed in the aisles during show hours. 8. Exhibitors shall comply with all local and provincial ordinances covering licenses, permits, etc. if required. 9. All applicable municipal, provincial, and federal regulations, including those pertaining to fire, health, safety and liquor must be complied with. Exhibitor assumes sole responsibility for the same. 10. Alberta Fire Regulations will be in effect and local Fire Ordinance Laws will apply for all exhibits. Exhibitor assumes sole responsibility for the same. 11. Exhibitors must keep their booths clean and orderly and shall leave the premises in a clean and orderly state. ALL VENDORS REQUIRED TO PROVIDE PROOF OF INSURANCE